Accounts Payable Clerk

This role will be responsible for managing incoming correspondence, processing invoices, maintaining vendor databases, and ensuring accurate financial records for the company. The ideal candidate will possess strong data entry skills, have experience with A/P processes, and be able to prioritize tasks in a fast-paced environment.

• Receive incoming correspondence (both email and hard copy) and prepare it for processing into the payment system.
• Accurately enter data for 600-800 invoices per month, ensuring proper approvals, purchase orders, and general ledger accounts.
• Prepare and process check and wire registers for payment processing.
• Assist with updating and maintaining the vendor database.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prioritize and follow up on urgent or time-sensitive tasks.
• Coordinate new supplier requests and verify information on request forms.
• Document departmental processes and procedures for inclusion in the departmental manual.
• Close the A/P sub-system and balance A/P, Received Not Vouched, and Prepaid sub-ledgers at month-end. Provide support for month-end accruals.
• Resolve unauthorized supplier charges by liaising with suppliers, purchasing, or receiving teams promptly.
• Provide Bank & Trade References for new or existing suppliers as needed.
• Maintain Excel schedules or reports as requested by management.
• Assist the Accounting Department with special projects and clerical duties.
• Adhere to all safety practices and procedures in the plant and department.
• Take on additional special projects as assigned.

• Minimum of 2 years in General Business environment.
• Minimum of 1 year AP experience.
• High School diploma or equivalent required.
• Bachelor’s degree preferred.
• Proven experience in an accounts payable or accounting support role.
• Experience working with large volumes of invoices.
• Familiarity with vendor reconciliation and resolution of discrepancies.
• Strong data entry skills and attention to detail.
• Proficiency in using accounting software and Microsoft Excel. QAD experience is a plus but not required.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent communication and problem-solving skills.
• Knowledge of A/P processes and month-end closing procedures.
• Ability to work independently and as part of a team.
• This is an on-site position in Tallahassee, FL.
• Must have experience in a high volume manufacturing environment.